Submissions


Author Guidelines

"Oncology in Clinical Practice" is an official journal of Polish Society of Clinical Oncology. The journal focuses mainly on education and is addressed to specialists in any branch of oncology and primary care physicians.

Since the fall of 2015 The Journal has been published in English version. Articles submitted to Oncology in Clinical Practice should be written in English. Submissions in Polish will only be accepted after prior consent of the Editor-in-Chief — please contact ocp.journals@viamedica.pl for approval before submission.

Journal follows editorial recommendations of International Committee of Medical Journal Editors (ICMJE) (available at http://www.icmje.org/recommendations/). Via Medica strongly recommends journal editors to adhere to the principles of Committee on Publication Ethics (COPE), particularly to deal with acts of ethical misconduct. For more information Authors, Readers and Editors may visit the COPE website: http://publicationethics.org/.

The review process
Manuscripts submitted for publication in "Oncology in Clinical Practice" are evaluated as to whether they present new insights into the announced topic and are likely to contribute to progress in research or to changes in clinical practice. Received manuscripts are initially examined by the "Oncology in Clinical Practice" editors. Manuscripts with insufficient priority for publication are rejected immediately. Incomplete submissions or manuscripts not prepared in the required style are sent back to the authors without scientific review. If manuscript is accepted for review, the authors will be notified in a letter giving the reference number for further correspondence with the Editorial Office.

Preparation of manuscripts

Articles should have the following structure:
Title page. The title page should carry the full title of the paper and a short title, consisting of not more than 40 characters including spaces, to be used as a running head (and which should be so identified).
The first name, middle initial and last name of each author should appear. If the work is to be attributed to a department or institution, its full name should be included. The name, address and telephone/fax number of the author responsible for correspondence concerning the manuscript should appear on the title page. The title page should include the affiliations of the authors and the sources of any support for the work in the form of grants, equipment or drugs.
Abstracts. An abstract of not more than 250 words should be provided on a separate page. Articles containing original data should include a structured abstract with the following four paragraphs, labeled: Introduction, Material and methods, Results, and Conclusions. The abstract should be followed by a list of 3–10 keywords or short phrases. When possible, the terms used should be from the Medical Subject Headings list of the Index Medicus.
Text. Full papers of an experimental or observational nature may be usefully divided into sections headed: Introduction, Material and methods, Results and Discussion.

Do not exceed the allowed space for a specific type of article:
original article — 3000 words,
review article — 6 000 words,
letters — 1000 words (not including abstract, tables and references),
clinical vignettes — 700 words, including title page, references, and figure legends.

Clinical vignettes

The goal of this category is to present brief reports of highly informative cases illustrated with interesting images accompanied by detailed legends. All applicable imaging techniques may be described in this category (ultrasound, X-ray and CT scans, biopsy and other). Text should be limited to 700 words, including title page, references, and figure legends. The number of references and authors is limited to five. Maximum one figure is allowed of no more than four panels each, labelled (a), (b), (c), (d). Additional figures and videos may be published online as supplementary data.

Case reports

Publication of standard case reports (with manuscripts not exceeding 2000 words) has now been limited to materials presenting rare and atypical clinical situations. Please, contact Editorial Office by e-mail with brief description of your case before submitting it to the Journal.


References: Authors must ensure that all references are cited accurately and those in the main text body are also included in the list of references and vice versa. Standard abbreviations should be used for journal names. References older than ten years should only be cited if absolutely necessary. The style of references is that of Index Medicus/MEDLINE (http://www.nlm.nih.gov/bsd/policy/cit_format.html):

The references should list all the bibliographical sources cited in the text, in the order of their appearance. The following should be provided: (a) consecutive number; (b) surname(s) of the author(s) along with the first letter of the first name(s) (in the case of more than 3 authors the surnames of the first three authors should be provided and followed by ‘et al.’); (c) title of the paper, journal name using the applicable abbreviations (see Index Medicus), year, volume, issue number, first and last pages; for separate books: title and publisher, place and year of publication; (d) DOI numer of cited paper. Citations in the text should be put in square brackets.

PLEASE NOTE: References should include DOI numbers of the cited papers (if applicable) – it will enable the references to be linked out directly to proper websites. (e.g. Redon J, Cifkova R, Laurent S, et al. Mechanisms of hypertension in the cardiometabolic syndrome. J Hypertens. 2009; 27(3): 441–451, doi: 10.1097/HJH.0b013e32831e13e5.).

More detailed examples can be found at: http://www.nlm.nih.gov/bsd/uniform_requirements.html


Tables and illustrations. Written permission from publishers for any figure previously published must be submitted with the initial manuscript.

Sending the manuscript to the journal

The manuscripts are submitted electronically using the Electronic Manuscript Submission panel available on our website.

All manuscripts submitted should be accompanied by a covering letter including signed confirmation that:
— work has not been published or submitted elsewhere as defined earlier in this document;
— manuscript has been approved by all co-authors (if any), as well as by the responsible authorities at the institution where the work has been carried out;
— author(s) agree(s) to the automatic and free copyright transfer to the Publisher, if and when the work is accepted for publication;
— all sources of financial support have been fully disclosed;
— author(s) confirm(s) that (s)he is (they are) familiar with and will observe the Editorial Policy and Information for Authors included in "Oncology in Clinical Practice";
— author(s) agree(s) to accept appropriate invoice from the Publisher in case color illustrations are implemented (100 USD per page).

Conflicts of interest
Authors of research articles should disclose at the time of submission any financial arrangement they may have with a company whose product figures prominently in the submitted manuscript or with a company making a competing product. Such information will be held in confidence while the paper is under review and will not influence the editorial decision, but if the article is accepted for publication, the editors will usually discuss with the authors the manner in which such information is to be communicated to the reader.

Legal notice
Legal relations between the Publisher and the author(s) are in accordance with Polish law and with international conventions binding on Poland. Any potential conflict of interest will be dealt with by the local court specific to the Publisher.

Permissions. Materials previously published should be accompanied by written consent for reprinting both from the relevant. Publishers and the original authors. If it is possible to identify a patient from a case report, illustration or paper, etc. his/her written consent should be provided prior to publication.

Disclaimer. Every effort is made by the Publisher and Editorial Board to see that no inaccurate or misleading data, opinion or statement appear in the "Oncology in Clinical Practice". However, they wish to make it clear that the data and opinions appearing in the articles and advertisements herein are the responsibility of the respective contributor, sponsor or advertiser. Accordingly, the Publisher and the Editorial Board accept no liability whatsoever for the consequences of any such inaccurate of misleading data, opinion or statement. Every effort is made to ensure that drug doses and other quantities are presented accurately. Nevertheless, readers are advised that methods and techniques involving drug usage and other treatments described in the Journal, should only be followed in conjunction with the drug or treatment manufacturer’s own documentation as published in the country of the reader.

Authorship
All collaborators who have made significant and substantial contributions to a study are considered coauthors. The nature and level of contribution of all authors of accepted manuscripts must be indicated, i.e. conception, design, execution and interpretation of the data being published, wrote the paper.
An author may list more than one contribution, and more than one author may have contributed to the same aspect of the work. Other contributions to the work, such as providing of reagents or analytic tools, should be listed in the Acknowledgements. Ghostwriting and guest-authorship are forbidden. In case of detecting ghost written manuscripts, actions will be taken involving both the submitting authors and the participants involved.

Human and animal participants rights
All research involving human and animal participants and clinical trials must have the authors institutional review board/local ethical committee approval. Authors are required to include in the Methods section a brief statement identifying the committee approving the experiments. All experiments involving humans must have been conducted according to the principles stated in the Declaration of Helsinki. Authors are obliged to include a declaration confirming that informed consent was obtained from all participants. For animal experimentation reported in the Journal, it is expected that investigators will have observed the Interdisciplinary Principles and Guidelines for the Use of Animals in Research, Testing and Education issued by the New York Academy of Sciences Ad Hoc Committee on Animal Research. Adherence to these principles should be indicated in the text of manuscript.

Fees
There are no submission or processing charges.


Author statement

Article Information and Declarations

Article Information and Declarations

These specific elements should be provided in dedicated sections of the submission panel; they are available according to the type of article. Please, do not include these elements in the main text. More information on particular items is provided in the Author Guidelines panel.

Acknowledgments

If applicable, please provide any acknowledgments for the conduct of the study and/or support for manuscript preparation. 

Author contributions

Please, describe the contribution of all co-authors to the final manuscript.

Funding

Please, highlight any funding that you may have received for the reported research or state that no funding, grants, or other support was received.

Availability of data and materials

Please, indicate that original contributions presented in the study are included in the article (and as Supplementary Material, if applicable) and that further inquiries can be directed to the corresponding author.

Ethics approval and consent to participate

Please, if applicable state that the study was reviewed and approved by an Ethics Committee and that patients/participants provided their written informed consent to participate in this study. If not applicable, please explain why ethical approval and/or consent were not required.

Competing interests

Any possible conflicts of interest regarding the submitted article should be described for each author, or authors should declare they have no conflict of interest related to the submitted manuscript.

Supplementary Material

If applicable: the Supplementary Material for this article can be found online at: (link will be provided by an Editor).


Dedicated sections in submisson panel related to

Item type

Guidelines / position paper

Original article

Research letter/brief communication

Review

Case report

Study protocol

Clinical vignette

Editorial

Technology note

Letter

Acknowledgments

yes

yes

yes

yes

yes

yes

yes

yes

yes

yes

Author contributions

no

yes

yes

yes

yes

yes

yes

no

yes

no

Competing interests

yes

yes

yes

yes

yes

yes

yes

yes

yes

yes

Data availability statement

no

yes

yes

no

no

no

no

no

no

no

Ethics statement

no

yes

yes

no

yes

yes

yes

no

no

no

Funding

yes

yes

yes

yes

yes

yes

yes

yes

yes

yes

Supplementary material

yes

yes

yes

yes

yes

yes

yes

yes

yes

yes


Table I. Elements of according to submission type

Online Submissions

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Copyright Notice

In sending the manuscript the author(s) confirm(s) that (s)he has (they have) not previously submitted it to another journal (expect for abstracts of no more than 400 words) or published it elsewhere. The author(s) also agree(s), if and when the manuscript is accepted for publication, to automatic and free transfer of copyright to the Publisher allowing for the publication and distribution of the material submitted in all available forms and fields of exploitation. The author(s) accept(s) that the manuscript will not be published elsewhere in any language without the written consent of the copyright holder, i.e. the Publisher.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.