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Author Guidelines

Journal follows editorial recommendations of International Committee of Medical Journal Editors (ICMJE) (available at http://www.icmje.org/recommendations/). 

Via Medica strongly recommends journal editors to adhere to the principles of Committee on Publication Ethics (COPE), particularly to deal with acts of ethical misconduct. For more information Authors, Readers and Editors may visit the COPE website: http://publicationethics.org/.

The manuscripts send to ARM without cover letter will not be sent to reviewers. The cover letter scheme is available below:

https://journals.viamedica.pl/resources/coverLetters/pneumonologia_i_alergologia_pol/cl_en_US.pdf?1463654350

EDITORIAL RULES AND BASIC INFORMATION

Advances in Respiratory Medicine (below referred to as “ARM”) is the official journal of the Polish Respiratory Society and the National Research Institute of Tuberculosis and Lung Diseases. It publishes the peer-reviewed original research papers, review articles, short communications, case reports, letters, and editorial comments in the field of pneumonology and allergology. All the above mentioned types of articles are published exclusively in English language. This is a responsibility of the authors to prepare a manuscript in proper and grammatically correct English with either British or American spelling used consistently throughout the text. Exceptions to the rule are educational papers and national guidelines.

All submissions should be committed via online manuscript submission and review system available at: http://czasopisma.viamedica.pl/pap/user/setLocale/en_US

The ARM Editorial Board, in the interests of high-quality scientific and educational articles published in, strive to implement procedures to prevent phenomena of ghostwriting and guest authorship (honorary authorship). Both, ghostwriting, which means bringing a significant contribution to the publication without disclosing as co-authors of the paper or in the form of gratitude in a publication, as well as guest authorship, where the author’s contribution is negligible or even does not have a place, are manifestation of scientific misconduct.

The ARM Editorial Board respects the regulations embodied in the Helsinki Declaration and expects all research involving humans to be conducted in accordance with those regulations. For the experiments involving animals the Editorial Board expects the authors to follow the Interdisciplinary Principles and Guidelines for the Use of Animals in Research, Testing and Education issued by the New York Academy of Sciences’ Adhoc Committee on Animal Research. All human and animal research must have been approved of by the local Ethical Committee, which should be indicated in the text. In case of the experimental papers involving animal models, the statement concerning the ethical manner of experimentation is required.

It is also a responsibility of the author to secure patients personal data. Such critical data as name, surname, date of birth or any other that may enable the identification of a subject MUST be deleted from the text, patients results or other files provided.

To secure publication of high-quality papers only Editorial Board implements procedures preventing ghostwriting and guest authorship both representing scientific misconduct.

MANUSCRIPT REVIEW RULES

Submitted manuscripts are evaluated as to whether they present new insights into the announced topic and are likely to contribute to progress in research or in clinical practice. Received manuscripts are initially examined by the Board of ARM Editors. Manuscripts that do not comply with the basic standards of scientific publication are rejected. The manuscripts that are either incomplete or not prepared according to the rules below will be sent back to the authors without scientific review. Accepted manuscripts are registered and submitted for the independent review.

During the review procedure the principle of double-blind review is used. Therefore authors are requested to delete or blind any information from the text, which could enable identification of the paper origin. It is expected that reviewers will complete their reviews within 2 weeks. The reviews will be forwarded to the authors, who are requested to respond to them within the period of 1 month. The author is obliged to provide a corrected version of a paper, along with a separate letter, in which he/she refers to all reviewers’ comments and points out all changes applied into the text. The acceptance of the manuscript for print is sent to the authors together with the reference number which should be used for further correspondence with the Editorial Office. The authors are encouraged to suggest possible reviewers, however the final selection is performed by the Editorial Board. The manuscript is accepted for publication on the basis of the positive opinion of the reviewers.

MANUSCRIPT PREPARATION

The guidelines for manuscript submission are in accordance with the “Uniform Requirements for Manuscripts Submitted to Biomedical Journals” N. Eng. J. Med. 1997; 336: 309–315.

Pages should be numbered consecutively, starting with the title page. Abbreviations, if used, should be defined on their first appearance in the text. The abbreviations that are not accepted by the international groups of experts should be avoided.

The manuscripts should have the following structure:

Title page — should include the full title of the paper and a short title of no more than 40 characters including spaces.

Full names of the authors, academic degrees, affiliations, the name, address, phone and fax numbers as well as e-mail address of the person responsible for editorial correspondence should be given during depositing the article in the Metadata tab.

Information concerning grants or other forms of financial support and current affiliation of the authors should be stated.

Abstract should not exceed 250 words. The abstracts of original papers and short communications should consist of four distinct paragraphs: Background, Methods, Results and Conclusion. The abstract should be followed by up to 5 key words or phrases, in accordance with Medical Subject Headings IndexMedicus if possible.

Text — the original papers and short communications should be divided into the following sections: Introduction, Materials and Methods, Results, Discussion and Conclusions. The review papers can be divided in a different manner. The papers should not exceed the following limitations: original work — 3,000 words, short communication — 2,000 words, review — 6,000 words, case report — 2,000 words, case report short forms (quiz and lung imaging) — 500 words, letter — 1,000 words. The aforementioned limits do not include abstract, tables and references. The table summarizing the editorial requirements is provided below. Any additional information and acknowledgements can be placed between the text and references.

References — should be numbered consecutively according to their appearance in the text (not the alphabetical order). Numbered references to personal communication, unpublished data, and manuscripts either ″in preparation″ or ″submitted for publication″ are unacceptable. If essential, such material may be incorporated in the appropriate place in the text.
Examples:
Journals
Miller KR, McClave SA, Kiraly LN, et al. A tutorial on enteral access in adult patients in the hospitalized setting. JPEN J Parenter Enteral Nutr. 2014; 38(3): 282–295
Books
The consecutive reference number, author, title, the editor, the place and the year of publication should be given. Reference to the specific chapter should include: name of the author and his initials, chapter title, pages, name of the author (editor) of the book and his initials, the editor, year and place of publication.
Example (author and editor are different):
Fernandes LB, Henry PJ, Goldie RG. Pharmacology and Therapeutics of Asthma and COPD. Page CP, Barnes PJ (ed.)., Springer, Heidelberg 2004; 20–31.
Example (author is the editor): Morice AH, Bush A. Cough. Current Medical Literature Ltd, London 2003; 34–38.

Tables – should be placed in separate files, each table should contain current number and title in English and Polish. For foreign authors translation to Polish will be done by ARMeditors.

Figures, photographs — should be sent as JPG, TIFF file (the number of figure should be indicated in the name of the file). Descriptions of figures should be placed in a separate file. Previously printed visual materials should be supplied together with the written consent of the publisher for reprint.

Electronic text format. The authors are requested to submit electronic versions of manuscripts prepared with one of the standard word processors (DOC or RTF file format). Standard fonts, 12-point typeface are advised.

DELIVERY OF THE MANUSCRIPT TO THE JOURNAL

The manuscripts are submitted electronically using the Electronic Manuscript Submission panel available on website http://czasopisma.viamedica.pl

All manuscripts should be submitted with the cover letter including the written consent concerning the statement of funding sources, conflicts of interest and declaration that:

a) manuscript has been neither printed nor submitted for print in any other journal;

b) manuscript has been approved by all co-authors, as well as the authorities of the institutions where research was performed;

c) author(s) is (are) familiar with the Editorial Policy and the Information for Authors issued in ARM and is (are) willing to obey them;

d) author(s) is (are) willing to cover the costs of color illustrations, in case they are implemented;

e) author(s) approved copyright transfer and reprints permission.

Article type

Language

Title page in Polish*

Abstract

Abstract in Polish*

Key words

Maximum number of words

No of tables

No of figures

Maximum number of references

Review

English

Yes

Yes

Up to 250 words

Unstructured

Yes

3−5

6000

3

3

100

Original paper

English

Yes

Yes

Up to 250 words

Structured

Yes

3−5

3000

4

4

30

Short communication

English

Yes

Yes

Up to 250 words

Structured

Yes

3−5

2000

1

1

15

Case report

English

Yes

Yes

Up to 250 words

Unstructured

Yes

3−5

2000

3

3

15

Case report

short forms

(quiz, lung imaging)

English

Yes

No

No

No

500

2

2

10

Letter

English

No

No

No

No

1000

1

1

10

Editorial

English

Yes

No

No

No

2000

1

1

15

               

*for Polish authors only

Author statement

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The above-mentioned work has not previously been published and that it has not been submitted to the Publishers of
    any other journal (with the exception of abstracts not exceeding 400 words)

  2. All co-authors named and the relevant authorities of the scientific institutions at which the work has been carried out are
    familiar with the contents of this work and have agreed to its publication

  3. In sending the manuscript together with illustrations and tables agree(s) to automatic and free transfer of copyright to
    the PTChP allowing for the publication and distribution of the material submitted in all available forms and fields of
    exploitation, without limits of territory of language, provided that the material is accepted for publication. At the same
    time the author(s) accept(s) that the submitted work will not be published elsewhere and in whatever language without
    the earlier written permission of the copyright holder, i.e. the PTChP

  4. (S)he (they) empower(s) the Publisher to make any necessary editorial changes to the submitted manuscript

  5. The manuscript has been prepared in accordance with the Publisher’s requirements

  6. (S)he (they) is (are) familiar with the regulations governing the acceptance of works as published in „Polish Pneumonology and
    Allergology” and agree(s) to follow them

  7. (S)he (they) agree to accept appropriate invoice from the Publisher in case colour illustrations are implemented

  8. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Copyright Notice

By sending the manuscript with figures and charts the author (authors) declares (declare) it has been neither published nor submitted to the Editorial Board of any other journal (not including the abstracts 400 words or less). Moreover, it is assumed that the copyright for publishing and distribution of the submitted material (in all known now and developed in the future forms and fields of exploitation) are automatically and free-of-charge transferred to the PTChP, under condition that those materials are accepted for publication.

The authors accept the fact, that the work will not be published anywhere and in any language without the prior written consent of the owner of the copyrights, i.e. the PTChP.

Independently to the formerly mentioned effects, author (authors) due to release  form the responsibilities to the third parties, shall (should) attach the cover letter to the manuscript. The cover letter shall contain declaration of the author (authors) confirming formerly described facts and that all co-authors of the manuscript agree for the publication. Moreover the author (authors) confirm that they have acquaint themselves with the editorial policy in “ARM"” and they oblige to respect the policy. The reward for sending the manuscript is publication in the journal.

Legal relations between the Publisher and the author(s) are in accordance with Polish law and with international conventions binding to Poland. The legal bases to acquiring the copyright are article 921 section 3 sentence 3 of the civil code in connection with article 50 of the copyright law and related law as well as the international conventions binding to Poland.

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Czasopismo Pneumonologia i Alergologia Polska dostęne jest również w Ikamed - księgarnia medyczna

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